Administrative Assistant

Groome Industrial Service Group is a growing company located in Wurtland, KY providing specialty maintenance services nationwide for several industries including natural gas-fired power generation, shipping, manufacturing and aviation.

The Administrative Assistant will serve as an integral member of the Executive Office and will contribute to the overall efficiency of the Groome companies by providing personalized and timely support. In this key role, the Administrative Assistant will be responsible for managing the day-to-day activities, including performing a variety of specialized, confidential, and complex administrative duties. Under minimal supervision, the successful candidate will be expected to manage multiple tasks in a fast-paced environment and be able to remain flexible, proactive, resourceful, and efficient. The dynamic nature of this role requires that the ideal candidate have exemplary time management skills and the ability to identify and anticipate management’s needs.

• Provide high-level executive support.
• Handle confidential/sensitive information with discretion and professionalism.
• Serve as liaison for assigned business matters.
• Manage business and personal schedules, prioritizing the most critical matters.
• Organize, schedule, and prepare for meetings, send reminders, prepare agendas and material.
• Plan and execute business events (off-site events, luncheons, catering, team building events, etc.).
• Communicate with management throughout the day to manage business needs.
• Prioritize emails, respond when necessary, and make decisions when the CEO is not available.
• Arrange all management travel, including after-hours assistance as needed.
• Assist executive staff with tasks as needed.
• Regularly communicate with sales team to collect weekly reports.
• Answer office phone calls.
• Submit receipts into expense management system.
• Maintain and organize the office, desk, files, and documents.
• Act as a notary public to assist in document execution.
• Ad hoc projects as needed.

This is a full-time, non-exempt position based in Kentucky. It should be expected that there will be a requirement to respond to various operational issues that come up outside of normal business hours.

Required Skills:

• High School degree required. Bachelor’s degree in business administration or related field preferred.
• At least five years of related experience required.
• Must have strong interpersonal skills.
• Must be able to demonstrate competent judgment and handle confidential and sensitive information with discretion.
• Self-starter with ability to adapt to evolving situations.
• Ability to multitask and function well in a high-paced and at times stressful environment.
• Excellent problem-solving and decision-making skills.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Proficient in MS Office Suite (Excel, Word, PowerPoint, Teams, Outlook, etc.).
• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

For additional information about our company, visit us at www.groomeindustrial.com.

If you are looking for a career and not just another job, apply today!

Groome Industrial Service Group and affiliated companies are Equal Opportunity Employers.

E.O.E./M/F/Disability/Veteran